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Access 2000: Controlling Report Data

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Submitted on: 10/9/2002 6:19:01 PM
By: David Nishimoto 
Level: Beginner
User Rating: By 2 Users
Compatibility:SQL Server 2000, SQL Server 7.0

Users have accessed this article 4223 times.
 
(About the author)
 
     It is often the case a developer will need to create an Access 2000 reports application capable of data selection. For example, all transactions for a member. The data is input as parameters with in a form and passed to the report as query criteria. This is the simplest method to control report output resulting from user selected data criteria.

 
 
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David Nishimoto
davepamn@relia.net
Access 2000: Launching a report

It is often the case a developer will need to create an Access 2000 reports application capable of data selection. For example, all transactions for a member. The data is input as parameters with in a form and passed to the report as query criteria. This is the simplest method to control report output resulting from user selected data criteria.

Table Transactions
Fields and Types
MemberIdNumber
PostedDatePostedDater
AmountDouble
CodeNumber
Create a query called qryTransactions
	include memberid, posteddate,amount, and code in the query field list
Create a columar report called rptTransactions
	Step 1: Use the report Wizard 
	Step 2: Select qryTransactions as the data source
	Step 3: Select all fields
	Step 4: Group on memberid
	Step 5: Select Tabular type
	Step 6: Name the report rptTransactions
Create a form called frmReportParameters
	Step 1: Design View
	Step 2: Add a text field called txtMemberId
	Step 3: Change the label to read "Member Id"
	Step 4: Add a button named "cmdLaunchTransactionReport" and labeled "Launch Report"
	Step 5: Save the form as frmReportParameters
Launch the Code
	Step 1: Make sure your in form design
	Step 2: Press the code button
	Step 3: Add a Click event for the cmdLaunchTransactionReport button

The following code will limit data selection to records matching
a specific member id. The report will open in preview mode. Only
transactions with a specific member id will be displayed.

Option Explicit
Option Compare Database
Private Sub cmdLaunchTransactionReport_Click()
On Error GoTo Err_cmdLaunchTransactionReport_Click
 Dim stDocName As String
 Dim stLinkCriteria As String
 Dim sCriteria
 sCriteria = "[MemberId]=" & txtMemberId
 stDocName = "rptTransactions"
 DoCmd.OpenReport stDocName, acViewPreview, , sCriteria, acWindowNormal
Exit_cmdLaunchTransactionReport_Click:
 Exit Sub
Err_cmdLaunchTransactionReport_Click:
 msgbox Err.Description
 Resume Exit_cmdLaunchTransactionReport_Click
End Sub
Run the Form
Step 1: Press F5
Step 2: Enter in a Member Id
Step 3: Press the Launch Report Button
Step 4: Review your report


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Other User Comments
8/27/2003 1:31:51 PM:Mike J Anderson
Actually you can do it much easier with a parameter query.
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